How much deposit for a custom cake order?

25–50%, non-refundable, at booking — it reserves the date and covers ingredients bought for your design. Wedding cakes often warrant 50%. Show it on the invoice with the balance due date, and state the cancellation policy right below it.

How should I handle last-minute changes?

Set a change cutoff (5–7 days for decorated work) and put it on the invoice. Inside the window, additions bill as new lines at rush pricing if you accept them at all. A written cutoff turns an awkward conversation into policy.

Free Bakery Invoice Template

Invoice bakery and custom orders: list items, quantities, a deposit and delivery, then download a clean PDF for the customer.

Your business

Logo

Upload logo

Business name

Address

Phone

Tax ID

Website

Bill to

Client name

Address

Tax ID

Invoice details

Invoice #

Issue date

Due date

Currency

PO number

Items

DescriptionQtyRateAmount

Tax & totals

Tax label

Tax rate %

Tax inclusive

Discount

Discount value

Shipping

Amount paid

Notes & payment

Notes

Terms

Payment details

Style

Document type

Template

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What to include on a bakery invoice

Your bakery name and contact
Customer and order/event date
Items with quantities and unit price
Deposit paid and delivery fee
Balance due and payment terms

Custom orders run on deposits and pickup dates

Custom bakery work — wedding cakes, event orders, corporate catering — is made-to-order and perishable, so the billing rules are strict: a deposit (commonly 25–50%) confirms the order and date, the balance clears before or at pickup/delivery, and late changes reprice the order. The invoice doubles as the order sheet: flavors, sizes/servings, dietary notes, decoration details, and the pickup or delivery window. Wholesale accounts (cafés, restaurants) are different animals — standing weekly orders invoiced on net-15/30 terms with delivery included in the unit price.

Typical bakery pricing (US)

Ingredients and decoration complexity drive custom pricing:

Custom cakes: $4–$12 per serving; wedding cakes at the top of the band
Cupcakes: $30–$60 per dozen custom-decorated
Decorated sugar cookies: $36–$80 per dozen
Delivery + setup (tiered cakes): $25–$150 by distance and complexity
Rush orders inside your normal lead time: +20–50%
Wholesale: unit-priced per item with weekly invoicing, net 15–30

Order-sheet discipline on the invoice

Record servings/size, flavors and allergens per item — the invoice is your production reference
Show the deposit as paid and the balance with a “due at pickup” or pre-delivery date
State your change-cutoff (“design/quantity changes accepted until 7 days before pickup”)
Charge delivery and setup as their own lines — tiered-cake setup is skilled labor, not a favor
If you operate under cottage food law, include any labeling/disclosure lines your state requires

FAQ

What should a bakery invoice include?
How much deposit for a custom cake order?: 25–50%, non-refundable, at booking — it reserves the date and covers ingredients bought for your design. Wedding cakes often warrant 50%. Show it on the invoice with the balance due date, and state the cancellation policy right below it.
How should I handle last-minute changes?: Set a change cutoff (5–7 days for decorated work) and put it on the invoice. Inside the window, additions bill as new lines at rush pricing if you accept them at all. A written cutoff turns an awkward conversation into policy.

More invoice templates

New to invoicing? Read how to make an invoice.