Free Lawyer Invoice Template
Bill clients as an attorney: list hours at your rate or a flat fee, expenses and any retainer drawdown, then download a clean PDF.
Your business
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Invoice details
Items
Tax & totals
Notes & payment
Style
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What to include on a lawyer invoice
- Your name/firm and contact
- Client and matter
- Time entries (hours × rate) or flat fee
- Expenses and filing fees
- Retainer applied, tax and balance due
Solo practice billing: retainers, trust accounts and flat fees
For a solo attorney the mechanics matter more than the rate. Advance retainers are client money, not yours — they sit in a trust (IOLTA) account, and each invoice draws down against them: bill the work, transfer the earned amount, and show the remaining trust balance on the invoice. Flat fees work well for defined matters (demand letters, uncontested divorce, LLC formation) and avoid trust complexity in states that allow treating them as earned on receipt. Whatever the model, the invoice must match the fee agreement — the document a fee-dispute panel will read first.
What solo attorneys commonly charge
Practice area and geography dominate; these are broad US bands:
- Hourly: $150–$400 for most solo practices; specialty work higher
- Initial consultation: free to $300, often credited if retained
- Demand letter (flat): $300–$1,000
- Uncontested divorce (flat): $750–$2,500 plus filing fees
- LLC formation (flat): $500–$1,500 plus state fees
- Evergreen retainer top-up: invoice when trust balance falls below an agreed floor
Trust-account hygiene on every invoice
- Show the trust drawdown explicitly: previous balance, amount applied to this invoice, remaining balance
- Never invoice fees and client trust deposits as the same thing — deposits are not income
- Reconcile the trust ledger before each billing run; the invoice must match it to the cent
- List court costs and filing fees separately from your fees
- Reference the fee agreement date and billing basis (“per engagement letter of 3/2, billed hourly at $250”)
FAQ
- What should a lawyer invoice include?
- How does billing against a retainer work?
- The retainer sits in your trust account. Each cycle you invoice the time worked, move that amount from trust to operating, and show the math on the invoice: “Trust balance $3,000 − this invoice $1,200 = $1,800 remaining.” When the balance nears zero, the invoice requests a top-up per your agreement.
- Can I charge a flat fee and skip the trust account?
- Depends on your state. Some bars allow flat fees designated “earned on receipt” to go straight to operating; others require them held in trust until milestones are earned. Check your rules of professional conduct — labeling on the invoice and fee agreement must match the treatment.
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New to invoicing? Read how to make an invoice.