Free Moving Company Invoice Template

What to include on a moving company invoice

• Your company and contact details
• Move date and pickup/drop-off addresses
• Crew hours, truck and travel
• Packing materials and add-ons
• Deposit, balance due and terms

Local moves bill by the hour; long-distance by the pound

Local moving is hourly: a rate per crew-plus-truck (e.g. 3 movers + truck), a travel/trip fee, and materials. Long-distance (interstate) moves price by shipment weight or cubic feet and distance, quoted through an estimate that federal rules make binding in specific ways — binding, non-binding, or binding-not-to-exceed, and your invoice must match the estimate type. On top sit situational charges customers should never meet for the first time on the bill: stairs, long-carry, shuttle service, appliance servicing, and valuation (the coverage level chosen). Deposits hold the date; the balance is due at delivery, before unloading finishes.

Typical moving charges (US)

Crew size, access and season swing all of these:

• Local: $120–$250 per hour for 2–3 movers + truck
• Travel/trip fee: flat, or one hour’s rate
• Packing materials: boxes $2–$8 each; full-pack service by the hour or per room
• Long-distance: commonly $0.50–$0.80 per pound per 1,000 miles as a rough band
• Stairs/long-carry/shuttle: $50–$300 per condition, disclosed in the estimate
• Valuation: released value (free, $0.60/lb) vs full-value protection (1–2% of declared value)

Paperwork that prevents moving-day disputes

• Reference the estimate number and type (binding / not-to-exceed) — the invoice must reconcile against it
• Start/stop times on hourly moves, signed by the customer at both ends
• List access charges (stairs, long-carry) as their own lines matching the pre-move survey
• Show the valuation option the customer selected and its cost — it’s a legal requirement on interstate moves
• Deposit shown as paid; balance due at delivery stated plainly