Free Plumbing Invoice Template
Bill plumbing jobs cleanly: list labor hours, parts and fixtures, call-out and emergency fees, then download a clean PDF. Built for plumbers — no signup.
Your business
Bill to
Invoice details
Items
Tax & totals
Notes & payment
Style
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This page is set up for plumbing invoice — adjust anything you need.
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What to include on a plumbing invoice
- Your business name, license number and contact details
- Job site address and a description of the work
- Labor by hours or flat rate, plus any call-out/emergency fee
- Parts and fixtures with quantities
- Tax, total and payment terms
How plumbers price jobs
Most plumbing businesses bill one of two ways. Time-and-materials charges an hourly rate plus parts — simple, and fair for unpredictable repair work. Flat-rate (menu) pricing quotes a fixed price per job from a price book — customers like the certainty, and efficient plumbers earn more per hour. Many shops mix both: flat rates for common jobs (faucet swap, water heater install), hourly for diagnosis-heavy work. Whichever you use, put it in writing before the job and mirror it on the invoice so the customer sees exactly what they agreed to.
Typical plumbing invoice amounts (US)
Ranges vary a lot by region and company overhead — treat these as ballparks, not rules:
- Service call / trip fee: $50–$150, often credited against the repair if you get the job
- Hourly labor: $75–$150 per hour; master plumbers and big-city rates run higher
- After-hours or emergency work: commonly 1.5–2× the standard rate
- Faucet or toilet replacement (flat rate): roughly $150–$400 plus the fixture
- Water heater replacement: often $800–$1,500 labor on top of the unit
- Parts and fixtures: billed at cost plus a 25–50% markup, listed separately from labor
Getting paid without friction
- Itemize parts separately from labor — lump sums invite disputes; itemized invoices build trust
- Show your license number on every invoice (required in many states, reassuring everywhere)
- State the warranty on your work (e.g. “90 days on labor”) right on the invoice
- Collect on completion for repairs; for remodels or repipes, take a deposit and bill in stages
- Photograph the finished work — attach it if the client is a landlord or property manager who wasn’t on site
FAQ
- What should a plumbing invoice include?
- Should a plumber charge a call-out fee?
- Most do. A $50–$150 trip fee covers drive time and the first look at the problem, and filters out non-serious calls. A common goodwill move is crediting it toward the repair if the customer goes ahead — say so on the invoice, e.g. “Service call fee — credited to line 2.”
- Is plumbing labor taxable?
- It depends on your state. Some states tax repair labor, some only tax parts, and rules can differ for new construction vs repair. Check your state’s revenue department, then set the tax rate in the generator to apply only where it should.
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New to invoicing? Read how to make an invoice.