Free Landscaping Invoice Template

What to include on a landscaping invoice

• Your business and contact details
• Property address and services performed
• Crew hours or per-visit rate
• Materials (plants, mulch, etc.)
• Recurring schedule, tax and total

Recurring vs one-off: how landscaping billing actually works

Landscaping income is really two businesses. Maintenance (mowing, edging, blowing) is recurring — most companies bill monthly, a flat amount that averages the season’s visits, because per-visit invoicing drowns you in paperwork. Projects (cleanups, mulch, planting, hardscape) are one-off invoices: labor plus materials, usually with a deposit on anything over a few hundred dollars. Keep the two separate — a monthly maintenance invoice with a surprise $900 mulch line is how disputes start. Quote the project, invoice it on its own, and keep the subscription clean.

Typical landscaping prices (US residential)

Lot size and region dominate these numbers:

• Mowing, per visit: $30–$80 for a typical suburban lot
• Monthly maintenance (weekly visits in season): $100–$300
• Spring/fall cleanup: $150–$500, or crew-hourly at $50–$100 per crew-hour
• Mulch installed: $75–$125 per cubic yard, material included
• Shrub/hedge trimming: $50–$75 per hour, or per-shrub pricing
• Hardscape (patios, walls): quoted per project — commonly $15–$50+ per sq ft

Invoicing habits that keep landscape clients current

• Bill maintenance monthly in advance (or on the 1st) — chasing 8 per-visit payments a month doesn’t scale
• List the service address and visit dates covered on every invoice
• Offer a small prepay discount for the season — it converts your best clients to cash up front
• Photograph project work (before/after) and attach it for absentee owners and property managers
• State your rain/skip policy so a skipped week on the invoice is never a surprise