Free Painting Invoice Template

What to include on a painting invoice

• Your business and contact details
• Job address and areas/rooms painted
• Prep and labor hours
• Paint and materials with quantities
• Tax, total and payment terms

How painting work gets priced

Interior painters usually price per room or per square foot of wall; exterior work is priced per square foot of surface with a prep component that can rival the painting itself. The two decisions that shape every painting invoice: who supplies the paint (painter-supplied with a modest markup is cleaner — you control quality and coverage), and how many coats are included. Both belong in writing. Pros break prep (patching, sanding, priming, masking) into its own line — it’s often 30–50% of the labor, and showing it explains your price against lowball quotes.

Typical painting rates (US)

Coats, ceiling height, and surface condition swing these:

• Interior walls: $2–$6 per sq ft, or $300–$800 per average room (two coats)
• Ceilings and trim: priced separately — trim often $1–$3 per linear ft
• Exterior: $1.50–$4 per sq ft, heavily prep-dependent
• Prep labor: $40–$80 per hour when itemized
• Paint: $30–$70 per gallon; a typical room takes 2–3 gallons for two coats
• Cabinet repainting: $75–$150 per door/drawer face — quote it as its own project

What a professional painting invoice specifies

• Brand, product line and sheen actually used (e.g. “SW Duration, eggshell”) — it settles touch-up questions later
• Number of coats per surface, and which surfaces were included
• Prep as its own line so the client sees the work behind the price
• Deposit (20–30% is normal) and the completion balance as separate lines
• Your touch-up policy — e.g. “minor touch-ups free within 30 days”