What should a catering invoice include?

Event date, menu or package, number of guests, staff and service charges, any deposit already paid, tax, the total, and payment terms.

Free Catering Invoice Template

Invoice catering jobs cleanly: itemize menus, headcount, staff and service charges, add tax, and download a polished PDF. Built for caterers and event food — no signup, all in your browser.

Your business

Logo

Upload logo

Business name

Address

Phone

Tax ID

Website

Bill to

Client name

Address

Tax ID

Invoice details

Invoice #

Issue date

Due date

Currency

PO number

Items

DescriptionQtyRateAmount

Tax & totals

Tax label

Tax rate %

Tax inclusive

Discount

Discount value

Shipping

Amount paid

Notes & payment

Notes

Terms

Payment details

Style

Template

Accent

🔒 100% private — everything stays in your browser, nothing is uploaded.

Pre-configured

This page is set up for catering invoice — adjust anything you need.

No signup

Fill it in and download a clean PDF instantly. No account, no watermark.

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Runs entirely in your browser — your data and logo never leave your device.

What to include on a catering invoice

Event date and venue
The menu or package, with a per-head price
Guest count
Staff, service and equipment rental charges
Deposit already paid and any gratuity
Tax, balance due and payment terms

FAQ

What should a catering invoice include?: Event date, menu or package, number of guests, staff and service charges, any deposit already paid, tax, the total, and payment terms.

More invoice templates

New to invoicing? Read how to make an invoice.