Why charge separately for usage rights?

Because the value of footage depends on how it’s used: an internal training video and a national ad campaign are different products from the same shoot. Scoping usage (platforms, territory, duration) on the invoice lets you price fairly now and re-license later instead of giving away everything forever.

How many revision rounds should be included?

Two rounds is the industry default — enough for genuine feedback, tight enough to force consolidated notes. State it on the invoice (“includes 2 revision rounds; additional rounds $X”), and count a round as one consolidated set of changes, not one email.

Free Videography Invoice Template

Invoice video work: list shoot days, editing, deliverables and licensing, take a deposit, and download a professional PDF.

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Business name

Address

Phone

Tax ID

Website

Bill to

Client name

Address

Tax ID

Invoice details

Invoice #

Issue date

Due date

Currency

PO number

Items

DescriptionQtyRateAmount

Tax & totals

Tax label

Tax rate %

Tax inclusive

Discount

Discount value

Shipping

Amount paid

Notes & payment

Notes

Terms

Payment details

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What to include on a videography invoice

Your name/business and contact
Project, shoot dates and deliverables
Shoot days, editing hours and add-ons
Licensing/usage and travel
Deposit, balance and terms

Production billing: day rates, post, and usage rights

Video work bills in three layers. Production: your shoot day rate (half-day and full-day tiers) plus crew and gear. Post-production: editing billed hourly or per finished deliverable, with a defined number of revision rounds — unlimited revisions is how projects die. And licensing: who may use the footage, where, and for how long. Commercial usage (paid ads) is worth real money and should be its own line; a brand paying for a social edit is not buying broadcast rights. Deposits (commonly 50%) secure the shoot date, and final files deliver on final payment.

Typical videography rates (US)

Crew size and market tier move these substantially:

Solo shooter day rate: $500–$1,500; half-day $300–$800
Editing: $50–$150 per hour, or per-deliverable pricing
Wedding films: $2,500–$8,000+ as packages
Corporate/brand video: $3,000–$15,000+ per finished video
Add-ons: drone $200–$500, second shooter $300–$800, same-day edit premium
Commercial usage license: often +25–100% of the production fee, by scope

Keep scope and rights on the paper

List deliverables precisely: length, format, aspect ratios, and how many versions/cuts
State the included revision rounds and the rate for additional rounds
Put the usage license on the invoice: platforms, territory, duration (e.g. “web + social, worldwide, 2 years”)
Show the booking deposit and tie final delivery to final payment
Bill kill fees for cancellations inside your window — shoot days can’t be resold last-minute

FAQ

What should a videography invoice include?
Why charge separately for usage rights?: Because the value of footage depends on how it’s used: an internal training video and a national ad campaign are different products from the same shoot. Scoping usage (platforms, territory, duration) on the invoice lets you price fairly now and re-license later instead of giving away everything forever.
How many revision rounds should be included?: Two rounds is the industry default — enough for genuine feedback, tight enough to force consolidated notes. State it on the invoice (“includes 2 revision rounds; additional rounds $X”), and count a round as one consolidated set of changes, not one email.

More invoice templates

New to invoicing? Read how to make an invoice.