Should I charge cost-plus or retail on furnishings?

Both are legitimate; what matters is disclosure. Cost-plus (trade price + 20–35%) is transparent and increasingly expected; retail pricing keeps your margin private but invites comparison shopping. Pick one, write it into the agreement, and make every procurement invoice follow it exactly.

When do I collect for custom furniture?

Before ordering — 50% minimum, and many designers require 100% on custom or non-returnable goods. Custom pieces can’t be restocked, so the deposit isn’t a courtesy, it’s risk transfer. Show the deposit against each item’s line so partial deliveries reconcile cleanly.

Free Interior Design Invoice Template

Invoice interior design: bill design fees, hours, procurement and markups, take a deposit, and download a polished PDF.

Your business

Logo

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Business name

Address

Phone

Tax ID

Website

Bill to

Client name

Address

Tax ID

Invoice details

Invoice #

Issue date

Due date

Currency

PO number

Items

DescriptionQtyRateAmount

Tax & totals

Tax label

Tax rate %

Tax inclusive

Discount

Discount value

Shipping

Amount paid

Notes & payment

Notes

Terms

Payment details

Style

Document type

Template

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What to include on a interior design invoice

Your studio name and contact
Client and project
Design fees or hours, and procurement
Any markup and reimbursables
Deposit, tax, balance and terms

Design fees vs procurement: two revenue streams, one invoice discipline

Interior designers earn in two ways, and mixing them opaquely is the fastest route to a client dispute. Design fees pay for your thinking — billed flat per room/project, hourly, or as a percentage of project cost. Procurement pays for your buying power: you purchase furniture and materials at trade prices and bill cost-plus (a disclosed markup, commonly 20–35%) or at retail with the margin as your fee. Reimbursables — travel, printing, freight, receiving/storage — pass through at cost. The invoice should keep the three buckets visibly separate, with deposits taken before ordering anything custom.

Typical interior design pricing (US)

Market tier changes everything — these are common working ranges:

Hourly: $75–$300; principal designers at the top of the band
Flat fee per room: $1,000–$5,000+ design fee, furnishings excluded
Full-service projects: often 10–30% of the furnishing/construction budget
Procurement markup: 20–35% over trade cost, disclosed in the agreement
Initial consultation: $150–$500, frequently credited if the client proceeds
Receiving, inspection and delivery coordination: at cost or a per-item fee

Invoicing habits for design projects

Take 50–100% of furnishing cost before placing custom orders — you should never be floating inventory
Bill design fees by phase (concept / design development / installation) with a deposit at kickoff
Show procurement as item, trade cost basis or retail price per your agreement — consistently
List freight, storage and receiving as reimbursables at cost, with receipts available
Note lead times and your change-order pricing on the invoice — custom goods make refunds impossible

FAQ

What should a interior design invoice include?
Should I charge cost-plus or retail on furnishings?: Both are legitimate; what matters is disclosure. Cost-plus (trade price + 20–35%) is transparent and increasingly expected; retail pricing keeps your margin private but invites comparison shopping. Pick one, write it into the agreement, and make every procurement invoice follow it exactly.
When do I collect for custom furniture?: Before ordering — 50% minimum, and many designers require 100% on custom or non-returnable goods. Custom pieces can’t be restocked, so the deposit isn’t a courtesy, it’s risk transfer. Show the deposit against each item’s line so partial deliveries reconcile cleanly.

More invoice templates

New to invoicing? Read how to make an invoice.